Fence Amendment Vote Timeline: October 2025 Annual Meeting

Dear Woodberry Farms Residents,

Following today's survey results email, we're outlining the timeline for proposed fence changes, particularly for residents planning fence repairs or installations. The HOA Board is researching options to address issues like rotting posts, but any changes require a covenant amendment with an 80% vote at the Annual Meeting (ARTICLE VIII, Section 2), tentatively scheduled for October 2025.

Tenative Timeline

• ·September 2025: Proposed changes shared via EasyHOA.
• ·October Annual Meeting 2025: Vote at the Annual Meeting; attend or submit a proxy via EasyHOA.
• ·November 2025 (if approved): Changes implemented.

Planning a Fence?

The current 2-rail wood fence with wood posts and black chain link remains valid, regardless of amendments. Proceed with repairs or installations under existing standards; contact the Architectural Committee via EasyHOA for guidance.

Woodberry Farms Homeowners Association

Fence Survey Outcomes Report

Date: May 10, 2025

Dear Woodberry Farms Residents,

Thank you for participating in our recent online survey about neighborhood fencing. Your feedback helps us address community needs while preserving Woodberry Farms beauty and value. This report summarizes your views on current wood post fences, durability concerns, material preferences, and priorities for potential changes. These insights guide the HOA Board as we prepare for a vote on fencing standards at the Annual Meeting, tentatively scheduled for October 2025. More details will be shared via EasyHOA in the coming months.

Survey Participation

Responses from a significant portion of our community provide a robust representation of opinions. Below are the key outcomes from the nine questions asked.

1. Satisfaction with Current Wood Post Fences

• Very Satisfied: 10%
• Somewhat Satisfied: 26.3%
• Neutral: 26.3%
• Somewhat Dissatisfied: 10.5%
• Very Dissatisfied: 26.3%

Outcome: Only 36.3% are satisfied, while 36.8% are dissatisfied and 26.3% are neutral, indicating a need for improved fencing options.

2. Durability or Maintenance Issues with Current Fences

• Yes: 65.8%
• No: 15.8%
• N/A (Does not have a fence): 18.4%

Outcome: Most (65.8%) report issues like rotting posts, highlighting a common challenge. The 18.4% without fences contribute to broader perspectives.

3. Interest in Exploring Additional Fence Material Options

• Yes: 65.8%
• No: 15.8%
• Maybe, depending on the options: 18.4%

Outcome: A strong 84.2% (65.8% Yes + 18.4% Maybe) support exploring new materials, with only 15.8% uninterested.

4. Preferred Materials for Further Information

• Metal: 32.1%
• Treated Wood: 22%
• Composite: 16%
• Concrete: 14.8%
• Vinyl: 13.6%
• Other: 1.2%

Outcome: Metal (32.1%) is most popular, followed by treated wood (22%) and composite (16%), guiding the Board to prioritize these materials.

5. Most Important Factor in Choosing a Fence

• Durability: 37.5%
• Low Maintenance: 28.1%
• Aesthetic Appeal: 15.6%
• Alignment with Neighborhood: 15.6%
• Cost: 3.13%

Outcome: Durability (37.5%) and low maintenance (28.1%) are top priorities (65.6% combined), with aesthetic appeal and neighborhood alignment (15.6% each) also significant. Cost is less critical (3.13%).

6. Importance of Maintaining a Uniform Aesthetic

• Very Important: 28.1%
• Somewhat Important: 37.5%
• Neutral: 18.8%
• Not Very Important: 9.38%
• Not Important At All: 6.25%

Outcome: Most (65.6%) value a uniform aesthetic, with only 15.63% viewing it as unimportant, emphasizing consistent standards.

7. Concerns About Adding New Fence Options (Text Responses)

The 33 responses revealed key themes:

• ·No Concerns (11 responses, 33.3%): Many are open, e.g., “No,” “whatever is agreed upon.”
• ·Aesthetic Uniformity (9 responses, 27.3%): Concerns about cohesiveness, e.g., “lack of cohesiveness,” “cheapest option… destroy uniformity.” Suggestions include limiting to 2-3 styles.
• ·Opposition to Privacy/Chain Link Fences (5 responses, 15.2%): Resistance to privacy fences (e.g., “not be allowed… take away from the beauty”) and some chain link dislike.
• ·Cost Concerns (4 responses, 12.1%): Worries about expense, e.g., “strain on homeowners budget.” Current fence styles will remain an option, so change is not required for those satisfied.
• ·Support for Alternatives (2 responses, 6.1%): Approval for durable options, e.g., “steel posts (painted black).”
• ·Other Concerns (3 responses, 9.1%): Issues like property values, shared fence disputes, and retaining current fences.
• ·Procedural Misunderstanding (1 response, 3%): Belief amendments need a 2/3 or 3/4 vote; the correct requirement is 80% at the Annual Meeting.

8. Willingness to Participate in Further Discussions or Meetings

• Yes: 86.5%
• No: 0%
• Maybe: 13.5%

Outcome: Strong engagement (86.5% eager, 13.5% open) ensures robust input for the Annual Meeting.

9. Desire for Updates on Potential Fence Options

• Yes: 94.4%
• No: 5.56%

Outcome: Nearly all (94.4%) want updates, showing high interest in staying informed.

Next Steps

The survey shows support for new fencing options focused on durability, low maintenance, and uniformity. The Board is developing proposals for a vote at the tentative October 2025 Annual Meeting. Updates, including proposed options, will be shared via EasyHOA by September 1, 2025.